Home Legal Advice Transfer-In Guidelines: Key Paperwork to Give Tenants on Day One

Transfer-In Guidelines: Key Paperwork to Give Tenants on Day One


As a landlord or property supervisor, chances are you’ll be relieved that your seek for the proper tenant is over, however there’s nonetheless work to be executed. With the Lease Agreement signed and move-in date set, now you’ll want to show your consideration to welcoming your new tenant to the property. Listed below are a number of steered paperwork that you simply’ll want to start out your landlord-tenant relationship off proper.

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What paperwork ought to I present to a tenant at or earlier than move-in?

Along with offering every signer a duplicate of the Lease Agreement, chances are you’ll want to offer the next further paperwork to satisfy authorized necessities or in any other case get the tenancy off to a superb begin.

Safety Deposit Receipt

Whereas some states might not require that landlords or property managers present a Security Deposit Receipt, it may be a superb follow to comply with in an effort to have documentation that the funds had been acquired. In some locations, landlords aren’t solely required to offer a receipt, however in addition they should embrace particulars on what place the funds will likely be saved. Security deposit laws can range by state and locality, so it is very important talk to a lawyer in case you are uncertain in regards to the guidelines that apply to your property.

Lease Receipt

Some states require that tenants obtain a Rent Receipt for the primary month and each month afterward. Even when it isn’t required by regulation, conserving observe of lease funds is all the time a good suggestion. In the event you make a Lease Receipt and supply a duplicate to your tenant, you’ll each have proof of fee in case a dispute arises.

Welcome Letter

A pleasant welcome can go an extended technique to making your tenants really feel at residence. With a Welcome Letter, you’ll not solely be capable to remind new tenants about the important thing phrases of their lease, however you’ll even have the chance to offer pointers about trash and recycling days, or pre-empt different frequent questions which may come up.

Upkeep Request

Hopefully you’ve cleaned the unit and made needed updates previous to move-in day, however simply in case a fix is required later, your tenant will likely be well-prepared to contact you with a Maintenance Request Form.

Transfer-In Guidelines

Maybe essentially the most important of all paperwork for a tenant’s first day, the Move-In Checklist offers your renter the chance to stroll by way of their new residence and notate the situation of the unit, together with any pre-existing injury. When it comes time to maneuver out, this may assist to make sure that each events are on the identical page relating to any potential deductions. Additionally referred to as a Renter’s Inspection Worksheet, any such doc is required in lots of states, and may be paired with a Welcome Letter or distributed individually.

What ought to a Transfer-In Guidelines embrace?

A typical Transfer-In Guidelines will cowl the inspection of key options and furnishings in every room of the rental unit. For instance, within the kitchen, it’d enable tenants to touch upon any perceived injury or unsatisfactory situation of the counter tops, cupboards, microwave, fridge, sink, and range/oven—along with options frequent throughout all rooms, like home windows and doorways, flooring and ceilings, or lights and electrical shops.

Ask a lawyer

Landlord-tenant legal guidelines can range by state or municipality, so make sure to perceive the native pointers that apply to your rental property. Try our full set of resources for landlords, or if in case you have particular questions and wish to have your property administration paperwork reviewed, ask a lawyer.


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