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Surviving or Thriving:  What Computer Assisted Billing Can Do for Your Law Firm


According to recent comprehensive surveys, COVID-19 for probably the most half didn’t devastate the authorized trade in 2020, not less than not the identical extent as industries like eating places and hospitality.  The research point out that on common most larger firms noticed “mid-single-digit revenue growth” in 2020.  Smaller firms additionally noticed on common solely single-digit declines throughout the identical interval.

Nevertheless, value management has grow to be a precedence for people and establishments alike.  This development began with the 2008 monetary disaster, however even after the economic system rebounded, the cost-saving mindset was sluggish to recede. The authorized discipline has been significantly delicate to those predilections, and has been compelled to search out methods of appeasing extra cost-conscious shoppers with out sacrificing an excessive amount of income.

This development has been documented in a report issued by Georgetown University Law Center and Peer Monitor. It discovered that realization charges have fallen to 84%. Alternatively put, regulation companies are going unpaid for as much as 16% of the work that they do. This is down considerably from the traditional realization vary of 90 and 95%. If this fee price was translated to most different professions it might be extensively thought-about unconscionable.

Moreover, in accordance with a current Altman Weil Flash Survey corporations have began bolstering their inner authorized departments with the intention to scale back their reliance on regulation companies altogether. The survey discovered that “[m]ore than 85% of law firms finding that their strongest competition is coming from their clients.”

Similarly, for smaller companies, Clio found that 31% of customers imagine that authorized payment charges are too excessive, whereas 35% don’t imagine the potential outcomes are well worth the cash it might take to undertake a authorized matter, in accordance with their current Legal Trends Report.

So what are regulation companies to do? They’re shedding cash from decrease realization charges, and so they danger shedding shoppers from elevating costs – too typically in an try to recoup misplaced realization charges. The reply lies in leaning on present expertise to optimize firm performance wherever doable, significantly in administrative and managerial areas corresponding to billing.

With these technological options come helpful and arranged knowledge that may be analyzed to create data-driven approaches to streamline and maximize useful resource allocation in future maters.

Reasonable Billing

There are two main explanation why merely elevating payment charges just isn’t a viable plan of action to recoup income from floundering realization charges.

The first cause is that it doesn’t work. The expense of authorized motion is what’s driving down realization charges within the first place. If you, in flip, attempt to elevate costs additional to cowl these losses, all you’ll be doing is making a vicious cycle that drives shoppers additional away. It is an unsustainable mannequin.

In reality, in accordance with the Georgetown report, although lots of regulation companies that responded to the survey had became greater their hourly charges, “clients continued to push back on rate increases, keeping pressure on the realization rates that firms were able to achieve”.  As this persevering with development reveals, merely elevating charges doesn’t assist income, if the client pays fewer of the hours billed.

The second cause is that shoppers are on the lookout for “reasonable” charges.  Rule 1.5 of the ABA Model Rules of Professional Conduct provides particular pointers within the type of eight factors with the intention to assist give type to what a “reasonable” fee is, because it may in any other case be a considerably nebulous train of thought.

These components embody:

  1. The time and labor required for the matter, the novelty and issue of the questions intertwined, and the talent essential to deal with the matter correctly.
  2. The probability, if obvious to the shopper, that taking up this matter will preclude different employment by the lawyer.
  3. The payment usually charged within the locality for comparable authorized providers.
  4. The quantity intertwined and the outcomes obtained.
  5. Time limitations imposed by the shopper or by the circumstances of the case.
  6. The nature and size of the skilled relationship with the shopper.
  7. The lawyer’s experience, popularity, and skill.
  8. Whether the payment is mounted or contingent.

The Effective and Accurate Recording of Time

Documenting the time spent doing authorized duties is the life-blood of a agency’s income. If it’s not precisely and effectively captured and recorded, that’s cash misplaced.

An inner LexisNexis survey discovered that over 450 companies with 20 attorneys or much less are shedding out on 40% of their billable time due to inefficiencies in billing and time-tracking. To put this in perspective, in accordance with the Clio Legal Trends Report “[d]espite working 50 hours per week, the average lawyer dedicates only 2.4 hours to billable work per day.”

This drawback may be drastically mitigated by present authorized billing software program designed to each streamline and automate the legal billing process, utilizing synthetic intelligence (AI) and machine discovering.

Moreover, as a result of these applications function digitally, most of them have cell choices. This permits attorneys to file time and even outright invoice shoppers from anyplace the attorneys have internet entry.

Action Plan

Simply shopping for authorized tech like billing purposes just isn’t sufficient to enhance profitability by itself. The implementation of this technology is crucial. This implementation should happen on a firm-wide foundation to actually produce the specified impact.

The American Bar Association has beneficial these following tricks to maximize your timekeeping efforts with out venturing past the boundaries of reasonableness:

  1. Be descriptive
  2. Avoid block billing
  3. Proofread time entries
  4. Track and enter your time every day
  5. Record all of your time

Improved Optimization by Data Analysis

Data is a precious commodity for contemporary regulation companies. It can inform all the pieces from hiring choices to the final allocation of assets as a complete. However, what’s much less spoken about are the methods by which it may enhance assortment and realization charges.

In its current Industry Outlook report, Major, Lindsey & Africa make observe of this phenomenon, asserting “more firms using analytics to predict trends and measure practice development by applying advanced analytical tools to their own billing and financial information.” Larger law firms even have the means to create their very own software program tailored to their billing and value management wants.

It can be tough for smaller companies to compete what place it not for present purposes that permit smaller and even solo companies to seize, set up, and precisely analyze their billing knowledge — all whereas automating and streamlining the billing course of at giant.

Unlike the pricey enterprise of designing personalised software program, most of those choices are usually not cost-prohibitive and can typically combine with present billing system seamlessly. This is made doable by the proliferation of cloud computing permitting platforms and purposes to share data successfully in real-time.

Being in a position to precisely forecast billing expectations for a specific matter primarily based on the info of comparable issues from the previous would permit companies to provide shoppers an concept of what’s going to be highly anticipated of them lengthy earlier than the primary invoice is shipped out. It additionally helps spotlight aberrations in how lengthy that activity took to finish. Such advance warning permits for course-correction well earlier than the concern raises a purple flag with the shopper.


Raising billing charges gained through a win’t repair declining profitability by itself.

The drawback should be tackled by rising best use of time in stress areas like billing.  Artificial intelligence (AI) and machine learning-driven purposes permit for the automation of such duties. As a bonus, they supply an organized cache of helpful knowledge that may additional enhance profitability utilizing data-driven resolution making.

However, the tech will solely take you up to now. You must create a plan to extend best use of time after which act on it accordingly. The instruments are solely helpful if they’re used accurately.


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