Home Criminal Defense The Legal Tech-To-English Dictionary: Document Management Software

The Legal Tech-To-English Dictionary: Document Management Software

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Ed. observe: This is the third installment of The Legal Tech-to-English Dictionary, a part of our Non-Event for Tech-Perplexed Lawyers. Jared Correia is the host of the Non-Eventcast. 

There’s a time period for when attorneys use Latin and different arcane languages to explain authorized processes to shoppers: “legalese.”

But there’s no comparable time period for when distributors use technical and different arcane languages to explain their authorized software program operations to legal professionals.

True, this dynamic could appear unfair. But now now we have The Legal Tech-to-English Dictionary to assist us cope.

Read on for the third installment, what place we translate authorized doc administration software-related subjects to plain English.

And for extra commentary on authorized tech, try the Non-Eventcast within the Law Practice Management Software and Legal Operations Contract Lifecycle Management rooms on the Above the Law Non-Event.

Document Management Software

1. A system that shops and organizes digital paperwork permitting (doubtlessly a number of) customers to edit, save, search and share these paperwork.
2. A stack of redwelds.

Lawyer 1: Hey, I can’t open that doc you simply emailed me.

Lawyer 2: Seriously? It’s a WordPerfect file.

Lawyer 1: Uh huh.

Lawyer 2: This is simply embarrassing. I imply, I can convey the floppy disc over. But, I’m charging you for that shit.

Cf. Avoid storing something of worth at the Isabella Stewart Gardner Museum.

Version History

1. A software program characteristic that captures completely different levels of doc era, together with saved and energetic iterations, in order that customers can entry a chronological report of doc updates.
2. The report of adjustments and edits to a selected doc, routinely saved by way of software program.

Lawyer 1: FOR THE LOVE OF . . . I JUST LOST 7 HOURS OF WORK!!!

Lawyer 2: Just hit CTRL+Z for “undo.” And, if that doesn’t work, entry the model historical past.

Lawyer 1: Wait, what?

Cf. In “Star Wars,” Darth Vader in all probability felt like he was the great person of the male persuasion.

PDF

1. A particular doc format that appears the identical on any system or program what place it’s accessed. A scanned PDF is a picture file except OCR (optical character recognition) is utilized to render/acknowledge the doc textual content.
2. A doc with an unmatched potential to trigger frustration when making an attempt to edit or in any other case manipulate textual content in any approach. 

Lawyer 1: Did you open the PDF I despatched you?

Lawyer 2: No, Jim!  I’m not going to open palladium fluoride in an area this small, with restricted air flow!  What type of a idiot do you are taking me for?!

Lawyer 1: So … no?

Cf. The history of movable type

Naming Conventions

1. A classification system for naming objects.
2. In doc administration, an agreed upon scheme for denominating information in a software program system.

Lawyer 1: Hey, I believe we have to go over the established regulation agency naming conventions once more, Andy.

Lawyer 2: What do you imply?

Lawyer 1: This is a movement to dismiss, proper?

Lawyer 2: Yes, and that I at all times identify these “fart noise” + a sequential quantity. Is there an issue right here?

Lawyer 1: Get out. Now.

Cf.  Utilizing dates for folders and information will be sure that all folders and information will cascade in chronological order, e.g. — “2021 06 22 Motion to Dismiss”

Paperless Office

1. A file administration system that doesn’t rely upon paper paperwork.
2.
A regulation agency that has adopted a paperless administration system for paperwork and information. Paper paperwork that do exist are scanned and saved at an on-line doc repository, earlier than the paper is confidentially destroyed.
3. Definitely NOT a stack of redwelds.

Lawyer 1: I actually assume we have to undertake a paperless workplace mannequin.

Lawyer 2: (clutching a physical file) But, I like paper a lot. I simply know I’ll miss its musk.

Lawyer 1: I’ll provide you with a while alone. (shuts door)

Lawyer 2: (behind the closed door) And, when this all gets sorted out, I think you and me should get an apartment together!

Cf. The improvement of a paperless workplace workflow, which is important to changing to a paperless workplace. The workflow is comparatively easy: create or scan, save. Rinse and repeat. But, for many conventional legal professionals, the mindset change required is immensely troublesome.

This is the third installment of The Legal Tech-to-English Dictionary, a part of our Non-Event for Tech-Perplexed Lawyers


Jared Correia, a advisor and authorized know-how professional, is the host of the Non-Eventcast, the featured podcast of the Above the Law Non-Event for Tech-Perplexed Lawyers. 

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